Privacy Policy

What changed on September 6, 2026: this policy now describes the filtered-thread log, the sent-mail writing sample, feedback you send us, the morning digest email, nightly backups, and the two providers that deliver email and store backups (Resend and GitHub). Nothing about what Seneca collects changed; the description caught up with the product.

Seneca is an AI talent manager for content creators. It connects to the Gmail account you choose, finds brand partnership conversations, and helps you triage, reply to, and track them. This policy explains what Seneca collects, how it is used, and the controls you have. It is written to describe what the product actually does.

What we collect

• Your Google account name and email address, provided when you sign in with Google.
• Gmail conversations that Seneca's filters identify as potential brand partnership email. Seneca scans your inbox for these and stores the matching threads in full. For the threads it sets aside, it keeps only the subject line, the sender's name and address, and the reason it set them aside, so it does not scan them again and so you can pull one back in from the inbox's "Filtered by Seneca" list. It does not store the body of any other message.
• Recent and upcoming events from your Google Calendar, used to spot scheduling conflicts.
• A sample of your sent mail, taken once when you connect Google: up to fifteen recent messages you sent to other people. Seneca keeps short excerpts and notes on how you write (your greeting, sign-off and style), not the messages themselves, and uses them to draft replies that read like you.
• Feedback you send from inside the app: your message, the page you were on, your screen size and browser, and any screenshots or recordings you attach. The Seneca team reads it.
• Information you enter in the app: your profile, channels, rates, deal details, notes, and any files you upload.
• If you upload a brief or contract (or Seneca finds one attached to a matched email), the file is stored with the deal, processed by Anthropic like other deal text, listed in your data export, and removed when you delete your account or the file. When a contract arrives on a deal, Seneca also compares it against that deal's email thread and shows you where the terms differ; the comparison is processed by Anthropic like all other AI features and stored with the deal.

How we use it

• To classify incoming partnership email and summarize what each thread needs from you.
• To prepare reply drafts in your own writing style, using the profile, rates and preferences you enter, so a draft can quote your rate for a deliverable you priced. Drafts are only ever sent when you explicitly choose to send them.
• To build your deal pipeline, deliverable schedule, and invoices from the contents of those threads.
• To send you a morning digest by email at the hour you choose in Settings, listing what needs your attention that day. You can turn it off in Settings.

AI analysis is performed with Anthropic's Claude models. Relevant text from stored threads, the deal details and files attached to them, the profile details and rates you enter, and the excerpts from your sent-mail sample are sent to Anthropic's API for processing. Under Anthropic's commercial terms, API data is not used to train their models.

Google user data

Seneca's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements. Specifically:

• Seneca requests read access to Gmail and the ability to create drafts. Google's consent screen describes this permission as including sending email because Google does not offer a drafts-only permission. Seneca sends a message only when you press send on it.
• Seneca reads a small sample of your sent mail once to learn your writing style, as described above. That sample is used only to draft your replies.
• Google user data is used only to provide the features described above, never for advertising, and is never sold.
• Humans do not read your Google user data except with your explicit permission for support, or where required for security or legal reasons.

Storage and security

• Data is encrypted in transit. The database and file storage are hosted in the United States.
• The Google tokens that grant access to your account are encrypted at rest with AES-256-GCM.
• Uploaded files are stored privately and are not publicly accessible.
• The database is backed up nightly. Backups are stored privately on GitHub as workflow artifacts and deleted automatically after 14 days.

Who we share with

Only the service providers that run Seneca: Vercel (hosting and file storage), Neon (database), Anthropic (AI processing), Resend (email delivery, for the morning digest and for feedback you send us), GitHub (backup storage), and Google (the APIs you connect). Seneca does not sell your data and does not share it with advertisers.

If syncing your Gmail keeps failing, Seneca emails our team a notice with your account email so we can look into it. The notice carries no message content.

Your controls

• Export: download a complete copy of your data as JSON from Settings, including your feedback and the filtered-thread log.
• Delete: deleting your account in Settings permanently removes your data, including stored threads, the filtered-thread log, deals, files, feedback and its attachments, your writing-style sample, and tokens.
• Disconnect: you can disconnect Google in Settings, which also revokes Seneca's access on Google's side, or revoke access at any time from your Google Account permissions.

Retention

Your data is kept while your account exists and deleted when you delete your account. Copies in the nightly backups expire within 14 days after that. Feedback you send us is also delivered to our mailbox by email, and those copies stay in our mailbox.

Changes and contact

Seneca is in private beta and this policy will evolve with the product. Updates are posted on this page with a new effective date. Questions: hello@senecamgmt.com.